The Marshall Public Library has three areas which can be reserved for public meetings: the Dr. Minnie F. Howard Community Room at the north end of the first floor (in the “old building”) the meeting space adjacent to the Reference Office and the Yost-Ashcroft Family Exploration Center at the south end. These are the only places which may be reserved for public gatherings. Although the Exploration Center can be used for public meetings, such use is at the discretion of the Administration.
Use of these rooms is limited to the capacity allowed by fire code. Filtered wireless internet access is available in all rooms.
The meeting rooms are available without charge to nonprofit organizations (designated as such by the Internal Revenue Service or the State of Idaho), civic associations, community groups, and similar organizations in the area served by the library. Groups that wish to use a meeting room must complete a Meeting Room Reservation Form online, or they may contact the Administration Office of the library either in person, by phone at 208-232-1263 ext. 100, or by email at admin@marshallpl.org. Completion of the Meeting Room Reservation Form provides information to staff and shows acceptance of the meeting room policy; it does not guarantee a reservation date. The reservation must be confirmed by the Library Administration Office.
Groups must designate a “person responsible” who will be the point of contact between the library and the “organization”. Up to one (1) year with a maximum of twelve (12) meetings use may be requested at one time per room, although there may be no more than one (1) meeting held per week. Exceptions to this policy may be granted by the Administration.
- Library activities and meetings or other activities sponsored by the City of Pocatello have precedence and may displace other groups.
- All meetings must be open to the public.
- Use of the meeting rooms, including setup and cleanup is limited to the hours the Library is open.
- The group using the meeting room is responsible for the setup of the room as well as for ensuring that it is returned to the approximate state in which it was found. If more chairs, tables, etc. are needed, please ask at the service desk.
- The person designated as responsible for the use of the room assumes responsibility for all damages which are done to the room and/or its contents during the time requested for the meeting.
- Groups or individuals using library meeting rooms may not charge for the activity nor request dues or voluntary donations on library grounds.
- A group which causes a disruption will be given one warning. If it happens again they will be asked to leave. If such disturbance happens at a second meeting the group will no longer be allowed to use the meeting rooms. The group may appeal for reconsideration to the Library Administration after the period of one (1) year. Restoration of meeting room use is at the sole discretion of the Library Administration.
- No group will be denied use of the Meeting Rooms because of the content of the meeting unless the exclusion is necessary to serve a compelling governmental or community interest which cannot be served by a less restrictive action.
The Meeting Rooms are accessible to persons with disabilities. Interpreters for persons with hearing impairments and/or taped information for persons with visual impairments can be provided upon three working days’ notice. For accessibility arrangements please contact the City of Pocatello’s Americans with Disabilities Coordinator at 208-234-6248; the group using the room is responsible for all associated costs.
